Executive Assistant
Calabasas On-Site
Overview
TalentoHC has partnered with a leading travel and hospitality company to find an Executive Assistant who will report directly to a C-Suite Sales Executive. This role will be responsible for offering high-level administrative support to ensure efficient operations in the executive’s busy professional and personal life. You will need to be adaptable and detail-oriented, exceptional at multitasking, and support the executive with discretion and excellent judgement. This is a critical, fast-paced role and requires someone with extraordinary organization skills.
Responsibilities
- Takes control of professional correspondence, presentations, and other documents as needed.
- Responds to routine correspondence and inquiries.
- Proficient in conducting research and analyzing data to aid in preparation of reports.
- Manages and maintains complex executive schedules, including but not limited to, appointments, travel, and meetings.
- Aids in securing venues for board meetings and other events, coordinates catering and clean-up.
- Handles all incoming communications on behalf of the executives, facilitates internal communications, and communicates with the board.
- Develops relationships with key internal and external contacts.
- Records and distributes meeting minutes.
- Maintains an executive activity log for conferences, trade shows, and other events.
Requirements
- Bachelor’s Degree from a four-year college or university, or one to two years of related experience, or combination of education and experience.
- Proficiency in Microsoft Office and reservation software.
- Adaptability in fast-paced, dynamic environments.
- Ability to multitask and pivot quickly.
- Clear communication skills, able to handle multiple tasks simultaneously.
- Customer-service oriented, friendly, and discrete.
- Ability to work independently with minimal oversight, must be proactive.
- Requires a flexible schedule to include weekends/holidays and travel as needed.
- Handles work stress in a calm, professional manner.
- Recognizes and resolves problems with minimal supervision.
- Collaborates on cost-effective task solutions.
- Perform other duties as assigned.
Salary: $70,000 base
About Talento Human Capital (TalentoHC):
TalentoHC is a leading talent acquisition, executive search, and human capital consulting partner, dedicated to helping our clients build their best teams yet. Our success is driven by our unwavering commitment to fostering an inclusive and diverse workforce, embracing individuals from various backgrounds, perspectives, and skills. Talento Human Capital is an equal opportunity employer.
People + Passion + Perseverance = Progress.