Location: Miami, FL (On-site)
Contract 6+ months
Travel Requirement: Up to 20%
Position Overview:
We are seeking a highly organized and proactive Project Coordinator to support our projects. This role involves coordinating project timelines, assisting with budgeting, and ensuring smooth travel operations for team members. The ideal candidate will have a strong administrative background and experience in coordinating travel arrangements.
Key Responsibilities:
Project Coordination:
- Assist in developing and maintaining project schedules and timelines.
- Coordinate project meetings, prepare agendas, and document meeting minutes.
- Track project deliverables and ensure timely completion of tasks.
- Collaborate with internal teams and external stakeholders to ensure project objectives are met.
Travel Coordination:
- Manage travel arrangements for team members, including booking flights, accommodations, and ground transportation.
- Ensure travel plans align with project schedules and budget constraints.
- Handle travel-related issues and provide timely solutions.
- Maintain records of travel expenses and assist with expense reporting.
Administrative Support:
- Prepare and maintain project documentation, including contracts, reports, and presentations.
- Assist with budget preparation and monitor project expenditures.
- Handle correspondence and communication with vendors, clients, and team members.
- Support the project manager in various administrative tasks as needed.
Qualifications:
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- Minimum of 2 years of experience in project coordination or administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Experience with travel coordination and expense management.
- Ability to work independently and as part of a team.